General Booking Terms & Conditions

All accommodation, conferences and functions reserved at the Langtry manor/ Langtry Lodge by the client shall be subject to the following:

All prices include VAT at 20%

On receipt of these terms and conditions, please read through them thoroughly for they relate to the booking you have made with the Langtry Manor. Should you wish to discuss any element contained within these terms and conditions, please contact the hotel immediately upon their receipt. All elements are enforced at the time of booking, unless special exemption has been negotiated with senior management and the client. No variation to these conditions shall be effective, unless made in writing and signed on behalf of the Langtry Manor and the client.

Section 1.
a) Settlements of accounts are requested on presentation unless credit facilities have been pre-arranged. Credit facilities are available on request and are subject to a satisfactory reference check. The hotel reserves the right to withhold or withdraw credit facilities at any time without notice.
b) Clients who have approved credit facilities with the Langtry Manor agree to pay all charges on the due dates, that is within 28 days of the invoice date, failing which interest will be charged at 3% per complete week outstanding.
c) If the client has any queries upon any part of an invoice, the client will pay the undisputed balance of the sum owing on the date due and the remainder on resolution of the query.
d) The deposit requested for all bookings are non-refundable. Deposits are requested for all bookings.
e) The hotel will take all reasonable steps to fulfil the reservation to the best of its ability and in accordance with the details provided, however it reserves the right to provide alternative services of at least equivalent standard at no additional cost to the client.
f) In exceptional circumstances the hotel reserves the right to cancel any booking(s) providing a minimum of sixty days notice prior to the date of arrival returning any deposit monies paid but without accepting any consequential liability.
g) Whilst the hotel has taken reasonable steps to ensure that information contained within its brochures, tariffs, leaflets, website and other advertisement materials is accurate, it reserves the right to alter, substitute or withdraw any service, facility or amenity without notice if necessary.

Section 2.
a) The client assumes responsibilities for any damage caused by him/her, any guests or persons working on their behalf or associated persons and undertakes to make good or pay restitution for the making good of any material damage to furniture, the building fabric or equipment howsoever caused (a) during the set up, use or dismantling of equipment or (b) by the general conduct of any associated person during the event
b) The client undertakes not to bring beverages or food of any kind into the hotel and not cause or permit its guests or invitees to do so, unless by prior arrangement with the hotel.
c) The client undertakes to begin its function at the agreed time and ensure that its guests, invitees and other persons (including entertainers) vacate the premises at the closing time indicated.
d) The client undertakes to conduct his/ her function in an orderly manner and in full compliance with the rules of the Hotel management and with all applicable legislation. Should infringements of this nature occur repeatedly during an event the hotel reserves the right to halt the event and have the facilities vacated.
e) The client shall provide, on request by the hotel, all such information that is available in relation to the event as may be necessary to enable the hotel to make a fully informed assessment of its obligations to provide the service.
f) The clients shall not be entitled to assign the booking to any third party nor utilise the hotels facilities other than for the stated purpose without the hotels prior written permission.
g) Langtry Manor will be liable to the client and/ or persons attending the event for injury to persons or loss or damage to property only where and to the extent that it has been negligent but otherwise will be under no liability to them whatsoever. The client is advised to consider arranging insurance for the event, covering public liability and loss or damage to property and that of persons attending the event.
h) The client shall give details of the final numbers attending the function not less than 7 days prior to the event and this will be the minimum number charged. The acceptance of any increase over the previously advised number will be at the hotel’s discretion. The hotel reserves the right to submit a cancellation charge of 40% of the anticipated revenue if the number of guests attending a function decreases by more than 20% from the original allocation.
i) On any reduction in the original number booked for an event, the hotel reserves the right to relocate the function to suit the final numbers confirmed.

Section 3.
A) Cancellation by the client (Please see specific terms Re. cancellation relating to wedding events.) The hotel reserves the right, on cancellation by the client, to claim the following sums: The cancellation penalties as outlined below will be enforced unless alternative specific arrangements have been made by mutual consent of the hotel and client. Please note that all deposits are non-refundable.
Cancellation over 4 weeks in advance Loss of deposit
Cancellation between 2 and 4 weeks in advance 50% of anticipated revenue. Cancellation between 1 and 2 weeks in advance 75% of anticipated revenue Cancellation less than 7 days in advance 100% of anticipated revenue.
B) Cancellation by the Hotel. The hotel reserves the right to cancel a booking, offering a full refund of all monies paid and incurring no penalty, in the following circumstances:
a) Should the specific hotel facilities booked, become unavailable due to unforeseen circumstances.
b) Should the hotel have reasonable suspicion that the client has an intention to not fulfil their contractual obligation as detailed above. Should proof be forthcoming of this the hotel reserves the right to seek compensation for any losses it may incur.
c) Should requested deposits not be forthcoming given a recognised and specific time frame.
C) In exceptional circumstances the hotel reserves the right to cancel any function booking(s) providing a minimum of six months notice prior to the date of the event returning any deposit monies paid but without accepting any consequential liability.